HAVAL wholesale orders: a purchasing brief for dealers

Create a model and trim matrix

List each model, year, trim, colour preference and quantity separately. Identify essential equipment and acceptable alternatives. State whether purchasing can be phased and every unit must share a specification. Ask how substitutions will be approved; a similar name is not sufficient approval to change an order.

Agree checks for each vehicle

Discuss identification records, condition checks, photographs and receiving documents. Confirm how options and accessories will be recorded against each vehicle. Agree responsibilities, payments and transport scope before procurement. A large enquiry does not establish a stock allocation, fixed lead time or identical availability across all trims.

Prepare a useful export enquiry

Begin with the model, model year, preferred trim and quantity. Add the destination country and arrival city or port, your expected purchasing period, and the contact details you use most often. If you have not chosen a version, describe the intended use and your essential equipment instead. A clear starting brief helps the sourcing team compare relevant vehicles without assuming that every feature is standard.

Ask for a written quotation that identifies the proposed vehicle, included services, currency, payment stages and the period for which the offer is valid. Confirm which costs remain for the buyer, and ask how any change of specification or transport arrangement will be handled. Procurement and export preparation depend on the particular order; an enquiry does not reserve a vehicle or confirm a delivery date.

Confirm the order before procurement

Before payment, review the vehicle specification and destination requirements with the parties responsible for import clearance and registration. Request the documents needed for that review and agree how the actual vehicle will be checked. Send your questions together so that the quotation, procurement brief and eventual contract describe the same order.

Keep a copy of the agreed requirements and ask for changes to be recorded in writing. A photograph, advertising film or example configuration can help explain your preference, but it should not replace the specification attached to your order. Confirm the applicable warranty, local servicing arrangements and any connected features for the exact vehicle and destination before purchasing.